Hire of USQ facilities

Introduction

The facilities of the University are primarily used for educational and research purposes of the University including in-house conferences and seminars. Where facilities such as theatres, seminar rooms, central spaces and external areas (including sports facilities) are not fully utilised for such purposes, they are available for use by University and external organisations on a hire basis, subject to the conditions of the Campus Site Licence.

Facility types for hire:

Hub mail spaces (view floor plan)	Japanese Garden (view site plan)
Other garden areas and courtyards (Quad, Palm Court) (view Quad floor plan, Palm Court, The Engineering Green site plan )	Refectory (view pdf plan)
Room bookings (including tutorial rooms and theatres)	Sports Facilities (Ovals & Clubhouses)(view pdf plan)

Approved activities

The activities that these facilities are generally approved for should be consistent with the functions of the University, however where doubt exists, Campus Services will make a determination as to the suitability of any specific event based on the amenity of the space and the activity's impact on nearby functions of the University. For example, it would be inappropriate to hold loud activities adjacent to study areas or events that clash with peak University activities. Other elements that will be taken into consideration include:-

• USQ Hire of Facilities Policy
• USQ Insurance Policy
• Alcohol and Drugs on University Sites policy
• Food Standards Code
• Exclusivity arrangements with USQ tenants
• Relevant USQ Policy

Booking process

Bookings are managed by Campus Services. Contact details are as follows:

The Venue Hire Application Form should be downloaded and returned to enable your booking to be completed and confirmed. Hirers will be required to ‘sign in’ at USQ Security and may be required to undertake Site Induction training.

Fees

Bookings for activities in connection with the business of the University, affiliated bodies, employees, staff members or students undertaking these activities under the direction or control of or at the request of the University or affiliated body will not generally attract a hire fee, however Campus Services always retains the right to liaise with the element about the recovery of costs relating to any such activity.

Where the activity does not fall within the above criteria, a hire fee will apply. Please click here to view the Hire Fee Schedule.

Terms and conditions of use

Please click on the following links:

• For Room bookings, Sport fields & Clubhouses, Refectory, Hub mall spaces, Quad and Palm Court spaces, please click here
• For Japanese Garden booking, please click here