Getting ready to graduate
Once you have been identified as being eligible to graduate we will send you your graduation information. You will receive this information approximately two weeks after the release of semester results. You will be sent:
- general graduation information, including ceremony information
- a complimentary official academic transcript, and
- an Australian Higher Education Graduation Statement (AHEGS).
If you believe you are eligible to graduate and have not yet received your graduation information, please contact your faculty for advice.
Graduation ceremony attendance
If you would like to attend a graduation ceremony you must complete your online Graduate Response Form available at UConnect > UDo > Student Centre > Self Service > Graduation > Graduation Ceremony Response. You must complete this online process indicating your attendance at a ceremony.
Please note that if you cannot attend a graduation ceremony and would like to have your testamur mailed, you also need to complete the online Graduate Response Form.
The online Graduate Response Form is accessible from your Student Centre once you have been identified as being eligible to graduate after official results have been released.
Cost to attend graduation ceremony
The cost to attend a ceremony at any of our venues in Australia is AUD80.00 This ceremony fee includes your academic dress hire (collected on the day of graduation when you register) as well as your guest seats and the refreshments for you and your guests. No invoice is sent out, payment is due no later than 2 weeks prior to your graduation ceremony and is payable to the USQ Finance Office in Toowoomba. If payment has not been made prior to the ceremony, you may not be able to receive your testamur on the day of the ceremony. Ceremony payment is non-refundable if cancellation occurs within 2 weeks of the graduation ceremony.
Payment Details
- credit card - if you wish to pay by credit card please phone our Finance Department on +61 7 4631 2583 or email usqdebt@usq.edu.au.
- cheque or money order - made payable to USQ and forward to the Finance Office, USQ West Street Toowoomba Qld 4350. Ensure you indicate your name, student number and that payment is for Graduation ceremony fee on the back of the cheque
- over the counter at our Finance Office, J Block, USQ Campus (8.15am – 4.30pm).
If you are attending the Kuala Lumpur ceremony, a Ceremony Fee of AUD35.00 is payable to USQ Finance. Additional Guest Tickets may be purchased for AUD30.00 per ticket to USQ Finance. Academic Dress Hire of RM100.00 is paid directly to IDP – Kuala Lumpur. Please refer to the International ceremonies information for further details.
Wanting to attend a graduation ceremony at a later date?
If you would like to attend a graduation ceremony at a later date, select the ‘Not Attending – Mail my Testamur’ option within the Graduate Response process. To ensure we are aware you would like to attend a ceremony at a later date, it is your responsibility to email the Graduations Office. Please note that if delaying your ceremony until March/May send us an email in early December of the year before the ceremony, or if delaying until September send an email at the end of July of the same year.
Graduation information for International students
If you are an overseas graduand who would like to attend a graduation ceremony in Australia, you may need to obtain a visa to enter Australia. If you country requires you to have a written invitation to attend an Australian ceremony in order to obtain a visa. please email the Graduations Office. Before requesting a letter you will need to have completed the registration process.
Transport and accommodation
There are many transportation and accommodation options available to you close to each USQ campus. Parking facilities and public transportation is available at all three campuses.
