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Frequently Asked Questions
What’s the advantage of putting my research papers into USQ ePrints?Your work will be preserved and exposed to a wide audience. Research is clearly indicating that papers freely available online are more highly cited than work available only in proprietary databases or journals. Your work will be searchable by search engines such as Google, ensuring international exposure for yourself and USQ. You will be part of an international movement to free up publication and access to research results. You can also find out how often your work, or that of your Department or Faculty, is accessed by others. Do I have to put my papers into USQ ePrints?From November 1 2006, all 2006-published papers are to be entered ito ePrints, and ePrints will be the collection source for the DEST Publications Data Collection process. Papers published before 2006 are not required to be entered, but authors are encouraged to do so. ePrints data could be a good location for publications in an author's e-portfolio. What's the difference between ePrints and the ORHD Publications database?
What if my papers are already available on another website?There is no need to remove your work from websites where it may already be available. However, the permanence of your work cannot be guaranteed on websites over which you have no control. Adding your papers to USQ ePrints provides an additional access point for your work, and guarantees the preservation of that work by providing secure storage with permanent URLs. If you wish, you can include links to other websites from papers that you deposit in USQ ePrints. What types of material can I deposit?USQ ePrints will archive output from the University’s research and scholarly activity. Items deposited should meet acceptable standards of intellectual quality, and could include the following types of material:
Any queries about what constitutes “acceptable standards of intellectual quality” will be resolved by the relevant Dean or Section Head. USQ ePrints will not contain administrative materials such as the University’s Annual Report, meeting minutes, committee papers, etc. See the USQ ePrints Collection Development Policy for more information. Does my thesis go into USQ ePrints or ADT (Australian Digital Theses)?All theses listed below should be entered into USQ ePrints.
Theses from the following non-research higher degrees should be deposited into USQ ePrints:
If my paper hasn't yet been accepted for publication, what do I do?A paper may be added into USQ ePrints as a “preprint” before it has been published by the journal publisher or conference organiser, if the publisher allows this. The submission will not be “approved” by the USQ ePrints Editor until it has been formally accepted by the publisher. The paper may be re-submitted when the final version with corrections etc is created. However, if a paper is not accepted, it should not be submitted to USQ ePrints or retained in the archive. What is a pre-print?A preprint is an article or other piece of work that has been accepted for publication but has not yet been formally published. If a work has been submitted to a journal but has not yet been accepted, it is also technically a pre-print and may be submitted, but it will not be accepted into USQ ePrints. What is a post-print?A post-print is an article or other piece of work that has been published. The version that will normally be submitted will be the author's copy of the final draft, as accepted for publication following peer review and with all corrections and edits completed. Who can deposit papers?Papers can be deposited by USQ staff and approved USQ students. In the case of student papers, USQ ePrints staff will do the actual depositing into the archive on behalf of students. Student deposits may be dissertations forming part of a coursework Masters or Doctorate degree, or published reseach papers arising from work conducted for a postgraduate degree or research reports forming a substantial part of an undergraduate degree (where submission is approved by the Dean of Faculty). How do I deposit papers?The facility for self-depositing is now available. If you have papers now that you would like to deposit, please contact the USQ ePrints Co-ordinator to be registered. If you would prefer, at present, Library staff will deposit papers on behalf of academic staff. What document formats are acceptable?PDF is the preferred format. The following formats can also be submitted:
Further information about file formats is available from the USQ ePrints File Format Guidelines. Problems with Macs or browsers?ePrints should work fine with Macs and Mac browsers such as Safari and IE. Can I remove papers from the archive?Yes, if authorised by your relevant Dean or Section Head. Papers in USQ ePrints will be retained in the archive if the author leaves the University. What about copyright?Retain copyright in your papers if possible! Depositing papers into USQ ePrints does not require you to give up any of your rights as a copyright owner. For papers that have already been published, one of the following conditions must apply if you wish to deposit them:
Many publishers require that the deposited copy is the author’s final corrected copy rather than a published copy downloaded from a publisher’s site. You are strongly recommended to read the Copyright Guide for Research Students: What you need to know about copyright before depositing your electronic thesis in an online repository. If you are unsure about the copyright status of your papers or have other specific copyright queries, please contact the USQ ePrints Administrator. How can I find out how many times my papers are being accessed?Go into the Statistics area of the site and select “Author Statistics”. A search on your name will show you the number of times your work has been accessed. The Statistics area also lists the Top 50 Papers and Top 50 Authors for the last 12 month period. How does USQ ePrints relate to the GOOD database of teaching and learning materials?The only teaching materials to be deposited into USQ ePrints will be those of an enduring, substantial nature, representing stand-alone pieces of scholarly value, eg unpublished case studies. Teaching materials such as lecture notes, reading lists and multimedia resources will not be included in USQ ePrints. Who can I contact for more information? Contact the USQ ePrints Coordinator.
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