About Financial Services

The mission of Financial Services is to provide the University with proactive professional accounting, financial management, financial administration systems, procurement, and other services, utilising modern methodologies and providing accurate and timely management information, whilst satisfying all statutory requirements.

There are four functions within Financial Services. These include Operations Accounting, Management Accounting, Systems Accounting and Procurement.

Operations Accounting

Under the direction and supervision of the Director, Financial Operations, the operations section provides a professional, prompt and reliable accounting service to the University ensuring the integrity of the data presented in the University's financial accounts and audited financial statements is of the highest quality. The Operations section:

  • processes all Accounts Payable (Creditors) and Accounts Receivable (Debtors) transactions, including Student Financials and Cashiering
  • processes General Ledger Journals
  • maintains the Asset Register
  • reconciles the Bank and other General Ledger accounts
  • manages the Investment Portfolio
  • prepares and lodges various financial statutory returns, including FBT and BAS.

Management Accounting

Under the direction and supervision of the Director, Financial Reporting and Budgets, the management accounting section:

  • prepares the University's annual financial statements and DEST financial statistics
  • provides the management reporting function
  • coordinates, develops and monitors the University budget
  • oversees the Activity Based Costing service
  • provides the University Travel Service
  • provides cost centre training in budgeting, financial management and data quality control
  • develops and maintains the Financial Management Practices Manual
  • assists with developing policy consistent with the Queensland Government's State Purchasing Policy
  • develops procedure manuals consistent with approved policies, and provides training/guidance in relation to policies and regulations.

Systems Accounting

Under the direction and supervision of the Director, Financial Reporting and Budgets, the systems accounting section:

  • develops, maintains, operates and enhances the computerised financial administration systems - PeopleSoft Financials, Assetpro, and General Ledger interfaces
  • monitors system usage and develops policy relating to PeopleSoft Financials
  • operates and monitors system security and workflow
  • develops and publishes all system and ad hoc report programs, using appropriate report writing tools
  • documents and publishes system and user procedures
  • develops and provides system user training programs.

Procurement

Under the direction and supervision of the Strategic Procurement Administrator, the procurement and contracts office:

  • supervises the operation, maintenance and enhancement of the University's purchasing operation
  • implements and supervises Queensland Government State Purchasing Policy
  • identifies purchasing training needs and provides training courses.