Rostered day off guidelines
Rostered Day Off (RDO) Arrangements are local work arrangements that are organised by mutual agreement between individual employees and their respective supervisors. Arrangements differ across various University departments and faculties and may be influenced by various operational requirements.
It is noted that some work areas of the University will be unable to participate in local work arrangements such as RDO's due to operational requirements.
Individual employees and their respective supervisors may negotiate an arrangement provided that:
- The work of the University continues to be performed in an efficient and effective method;
- Arrangements reflect the operational requirements of the organisational area which is determined and influenced by the nature of the work, type of contact with clients and the services provided by the department or faculty;
- Arrangements are distributed equitably across employees workloads; and
- The appropriate standard of supervision is maintained.
1. As outlined in the USQ Enterprise Agreement 2014-2017 and the Human Resources policy and procedure Working Hours, Overtime and Shiftwork: Professional Employees, the ordinary hours of work for professional employees are 36 hours per week (7 hours 12 minutes per day). These hours may be worked on any consecutive days during the week between the hours of
2. Where operational requirements permit, eligible professional employees in consultation with their supervisor may work a nine-day fortnight arrangement provided that:
- Employees have worked 72 ordinary hours over 9 days. These hours must be worked between the normal span of ordinary hours, ie between
- Employees must work an additional 48 minutes per day for 9 days in a normal 10 day (2 week) period. Calculated by 7 hours x 60 minutes = 420 minutes plus an additional 12 minutes per day = 432 minutes / 9 days = 48 minutes per day.
- For example, if an employee normally commences work at
- For example, if an employee normally commences work at 9.00am and finishes at 4.42pm inclusive of an unpaid meal break of 30 minutes, they would need to work an additional 48 minutes per day finishing at 5.30 pm each day for 9 working days, in order to accrue an RDO.
3. Where operational requirements permit, eligible professional employees in consultation with their supervisor may work a nineteen-day month arrangement provided that:
- Employees have worked 144 hours over 19 days. These hours must be worked between the normal span of hours, ie between 6.00am and 10.00pm; and
- Employees must work an additional 23 minutes per day for 19 working days in a normal 20 day (4 week) work period. Calculated by 7 hours x 60 minutes = 420 minutes plus additional 12 minutes per day = 432 minutes / 19 days = 23 minutes per day.
- For example, if an employee normally works at 8.30am and finishes at 4.12pm inclusive of an unpaid meal break, they would need to work an additional 23 minutes per day, finishing at 4.35pm each day for 19 working days, in order to accrue an RDO.
- For example, if an employee normally works at 9.00am to 4.42pm with 30 minutes inclusive of an unpaid meal break, they would need to work an additional 23 minutes per day, finishing at 5.05pm each day for 19 working days, in order to accrue an RDO.
- Employees may take a maximum of 12 RDOs per calendar year.
4. If an employee is absent on approved leave (excluding annual leave) and/or a gazetted public holiday within the accrual period, employees must accumulate the additional hours required under the arrangements for each absence (ie. the additional 48 minutes per day if working a 9 day fortnight, or 23 minutes per day if working a 19 day month arrangement) within the designated timeframe. Approved leave must be applied for at the ordinary working day rate of 7.2 hours per day. Additionally, employees absent from the workplace as part of time release associated with approved Study Assistance must accumulate the additional time towards their RDO that they would have accrued had they been at work (ie 3.19 minutes per hour for a 19 day month arrangement).
5. RDO arrangements must be arranged in advance by mutual agreement between employees and their supervisors and must only be taken when the equivalent time has been worked. RDO's cannot be taken in advance.
6. If an employee's scheduled RDO coincides with a Public Holiday the employee may, by mutual agreement between the employee and their supervisor, substitute their regular RDO for another day.
7. In special circumstances and with the approval of the Supervisor, an employee may accrue days to a maximum of three.
8. All professional employees up to and including USQ Level 7, must record their hours of attendance in a formal record, of attendance held within their faculty or section (Working Hours, Overtime and Shiftwork: Professional Employees policy and procedure).
9. A professional employee who works in excess of four hours each day will be allowed one rest pause of 20 minutes duration in the first half of the working day. Rest pauses are to be taken at a mutually convenient time.
10. An employee is entitled to a daily meal break of between 30 minutes and 60 minutes, to be taken not earlier than three hours and not later than six hours from commencement of duty. This meal break does not count as working time.
Please contact your HR Client Services team if you require further clarification.