BUILD process maps

The BUILD process for existing employees and the BUILD process for new employees are described below and include process maps, key points, and documentation.

BUILD process for existing employees

Process map (PDF 31KB)*

Key points

  • This BUILD cycle applies to existing employees after their appointment is confirmed.
  • In accordance with University policy, each employee is required to participate in a performance review (Performance Management and Development) at least once each year.
  • This BUILD cycle is to be repeated each year.
  • When an employee is appointed to another position within the University, the BUILD cycle commences with a Goal Setting Plan (Form A) which would need to be completed within the first month.

Documentation

  • Performance Management and Development Reviews (Form C) only are to be forwarded to Human Resources.
  • All completed BUILD probationary documentation will be retained by the faculty/section on a confidential file until the conclusion of the probationary process.
  • At the completion of the probationary process, all BUILD documentation will be forwarded to Human Resources for actioning and recording purposes.
  • For all other appointments, only Performance Management and Development Reviews (Form C) are to be forwarded to Human Resources.

BUILD process for new employees

Process map (PDF 29KB)*

Key points

  • This BUILD process applies to employees in appointments of greater than twelve months.  
  • For fixed term appointments of twelve months or less, a three month probationary period will apply, unless the period has been waived or shortened.  It is the responsibility of the relevant supervisor to ensure that performance is monitored, and that reviews are conducted and documented appropriately.  BUILD documentation is to be maintained and monitored within the Faculty/Section.
  • No formal review is required for fixed term appointments of six months and less duration when the appointment is not being renewed.
  • A Performance Management and Development Review (Form C) must be completed when a subsequent fixed term appointment of six months or more is recommended.
  • The BUILD cycle for existing employees applies to all employees after their appointment is confirmed.

Documentation

  • Completed documentation will be retained by the faculty/section on a confidential file until the conclusion of the probationary process.
  • At the completion of the probationary process, all BUILD documentation will be forwarded to Human Resources for actioning and recording purposes.
  • For all other appointments, only Performance Management & Development Reviews (Form C) are to be forwarded to Human Resources.
*These files are in Portable Document Format (PDF) which require the use of Adobe Acrobat Reader. A free copy of Acrobat Reader may be obtained from Adobe. Users who are unable to access information in PDF format should contact Trudi Davidson, telephone +61 7 4631 2981 to obtain this information in an alternative format.