BUILD process, timeframes and training

Process

Completing BUILD documentation formalises the ongoing day to day performance management of all employees.  The main steps in managing performance are:  

BUILD Process

Timeframes

Performance agreements incorporating goals and objectives are initially prepared for senior executive employees who in turn assist their direct reports in constructing action plans which are also linked to the University's goals and objectives.  The following matrix outlines the requirements and timelines.

 Who  What  How  When
Category One Delegate (Vice-Chancellor)

Annual Performance Review

Define University goals and objectives

Plan strategy to achieve goals

Indicate how performance will be measured

Allocate timeline

Performance Management and Development Review (BUILD Form C) incorporating Goal Setting Plan (BUILD Form A)

No later than 9 November each year

 

Category Two Delegate (Senior Deputy Vice-Chancellor, Deputy Vice-Chancellors)

Annual Performance Review based on Category One Delegate plan

Allocation of goals and objectives

Plan strategy to achieve goal

Indicate how performance will be measured

Allocate timeline

Performance Management and Development Review (BUILD Form C) incorporating Goal Setting Plan (BUILD Form A)

No later than 30 November each year

 

Category Three Delegate

Annual Performance Review based on Category Two Delegate plan

Allocation of goals and objectives

Plan strategy to achieve goal

Indicate how performance will be measured

Allocate timeline

Performance Management and Development Review (BUILD Form C) incorporating Goal Setting Plan (BUILD Form A)

No later than 31 December each year

 

All remaining employees Annual Performance Review based on Category Three Delegate plan

Allocation of goals and objectives

Plan strategy to achieve goal

Indicate how performance will be measured

Allocate timeline

Performance Management and Development Review (BUILD Form C) incorporating Goal Setting Plan (BUILD Form A)

No later than 28 February each year

 

Training

Three hourly BUILD Supervisor workshops have been scheduled for supervisors who have not been trained in the system.  All employees who supervise one or more employees are required to attend one of the sessions.  Training includes:

  • Roles and responsibilities
  • Goal setting and developmental opportunities
  • Forms and processes

In addition, one hour BUILD information sessions are being conducted for all new employees (excluding supervisors and casuals) to advise them of their performance management requirements.