Academic Promotion

The University will annually provide an opportunity for employees in academic positions to seek promotion to the next level on the basis of meritorious performance.

IMPORTANT: 2015 Academic Promotion changes

In order to streamline and clarify the procedures around applying for promotion and to align with a number of organisational changes, the Promotion for Academic Employees Policy, related procedures and forms have been reviewed and updated.

Employees considering applying for promotion must familiarise themselves with the list of changes outlined below:

Policy and procedures changes

To conform to the University’s Policy and Procedure Framework, the original promotion policy and procedure has been fragmented into the following five documents:

The significant changes noted in the revised documents above have been outlined below:

Promotion to Level B for Academic Employees new process

In order to streamline the process for promotion from Level A to Level B a new process has been introduced to complement and to support the Enrich performance management system. Following an individual’s annual Enrich performance review, where the overall assessment has been rated by both an employee and their manager as exceeding expectations, Level A employees may apply to Academic Level B. Applications for promotion will be recommended or otherwise by the employee's Category 4 Delegate. Recommendations will be endorsed or otherwise by the Category 2 Delegate. Final approval or otherwise will be assessed by the Vice-Chancellor. For further information regarding the new process and related procedure, applicant guide, important dates and application form please refer to Promotion to Level B for Academic Employees.

Promotion to Levels C to E for Academic Employees changed process

Removal of Part A: Assessment of Eligibility for Promotion

This step has been removed for all applicants. Eligibility as specified in both the Promotion to Level B for Academic Employees Procedure and the Promotion to Levels C to E for Academic Employees Procedure is now part of the Criteria for Promotion and will therefore be assessed as part of the Application for Promotion, normally due in July. Further, cases of equivalent accreditation and standing and cases for special consideration will also be considered as part of the Application for Promotion.

Introduction of notice of ‘Intention to Apply'

For applicants applying to Levels C to E, Human Resources will normally request academic employees to give notice of an ‘Intention to apply’. The ‘Intention to Apply’ is not a mandatory step in the process however is strongly encouraged as it allows targeted communications and support to applicants and supervisors in the lead up to the formal submission.

University Promotion Committees changes

All applications to Levels C to E will be assessed by one University Promotion Committee as defined in the Terms of Reference.

For further information regarding the new process and related procedure, applicant guide, important dates and application forms please refer to Promotion to Levels C to E for Academic Employees.

Other (applicable to all levels)

The Promotion Criteria descriptions have been updated to align to the University Definitions Dictionary.

Changes have been made to the University Promotion Appeal Committee as defined in the Terms of Reference.

Important Academic Promotion links

Please refer to the individual information applicable to your level sought for further information regarding new processes, related procedures, applicant guides, important dates and application forms:

All enquiries relating to the Academic Promotion process should be directed to Sonia Swanepoel, Senior HR Officer (Client Services) or alternatively, employees can send their enquiries to acpromotion@usq.edu.au.