Professional Employee Achievement Awards - Applicant guidelines

Contents

Nomination form completion guidelines

These guidelines have been compiled to assist employees in completing the appropriate nomination form for either the Award for Achievement in Continuous Improvement or the Award for Outstanding Service in Living the USQ Values and should be read in conjunction with the Employee Achievement Awards Policy and the Professional Employee Achievement Awards Procedure.

Nomination form

Nominations must be made on the correct online nomination form:

If you require any assistance with using this form, please contact the HR Officer (HR Planning and Policy).

Nomination details

Applicants must indicate on the nomination form (by choosing an item for “Nomination type”) whether an individual or group of employees are nominating/being nominated for the award. If a group of employees is being nominated, the applicant must attach an additional page to the application with details of all group members. Please provide an overall name for the group on this additional attachment, for example “Capability Development and Training Team”.

Applicants must also choose whether the application is being made by self-nomination, by the nominee’s manager/supervisor or by a colleague/co-worker. If the application is being made by a manager/supervisor or a colleague/co-worker, the applicant must provide their details in the provided space.

Nominee contact details

The applicant must complete these details for the nominee (individual or the nominated contact person for group applications).

Title

If applicable, enter the name of the initiative, project or achievement for which the nomination is being made. For example “Development and Implementation of ClOVeR, a Creative Learning Online Via e Resources training site”.

Selection criteria

Applicants must indicate on the application which criteria/criterion will be addressed in the one (1) page selection criteria statement.

Selection criteria for the Award for Outstanding Service in Living the USQ Values:

  1. Success for Students - Striving for success for our students by being open and approachable, creating a safe learning environment, developing skill, providing students with opportunities to succeed and by respecting individual differences, backgrounds and experiences.
  2. Respect for the Individual - Respecting and recognising the contribution made by individuals, ensuring participatory and inclusive decision making, appreciating the importance of open engagement and meaningful partnerships, and caring for the individual through approaches that are fair, inclusive and equitable.
  3. Social responsibility - Committed to ensuring our operations and learning experiences support sustainable development, social justice and multiculturalism and appreciating the value of difference and diversity, ensuring individual and institutional integrity and accountability.
  4. Free intellectual inquiry - Encouraging lifelong learning, scholarly excellence, intellectual integrity and academic freedom as well as appreciating the importance of open engagement and meaningful partnerships.
  5. Excellence, Innovation and Creativity - Supporting research and development that contributes to new knowledge and a better quality of life, with real innovation rather than change for change sake. Responding to changing needs without compromise to quality.

Selection criteria for the Award for Achievement in Continuous Improvement:

  1. Displaying initiative and innovation in significantly improving operating systems, technical procedures or administrative practices, using quality principles.
  2. Identifying, developing and implementing innovative changes that significantly improve the type, standard and delivery of services/products.
  3. Development and use of creative or innovative approaches to work practices.
  4. Significant innovation and/or demonstrated improvement in service provision, cost containment, seamless operations in University administration or work practices.
  5. Development and implementation of a project or program that has produced new concepts, products or services which have contributed to an improved student experience.
  6. Providing a significant contribution to building a culture that constantly seeks to improve itself.
  7. Increasing the international and national dimension of the University's market, operations and/or service programs.

Justification

Applicants must answer all of the justification questions, which will assist the evaluation panel in making their determination.

Referee support

Applicants must complete the contact details for two referees who may be called upon by the evaluation panel to provide more information about the application. These two (2) referees may be colleagues from amongst the University, students, other clients, or members of the wider external community. Referees would normally include one person from inside and another outside the nominee's work area (where possible).

Supervisor support

Where an employee has self-nominated, the nomination form must be supported by the employee's supervisor, who must view the applicant's nomination form, selection criteria statement and supporting information/evidence and may be called upon by the evaluation panel to provide more information about the application.

Nominee acceptance

Where the nomination form has been completed by someone other than the nominee, the nominator must gain the nomination acceptance of the nominee, who must view the nomination form, selection criteria statement and supporting information/evidence and email the nominator indicating that they accept the nomination. This email should accompany the nomination form.

Attachments

Selection criteria statement

A statement addressing the appropriate selection criteria must accompany the nomination form (maximum of one (1) page), setting out the reasons for the nomination and clearly demonstrating the relevance and significance of the nomination by addressing the appropriate criteria. Applicants must demonstrate achievement in one or more of the selection criteria under each award category. As this statement is only one (1) page, it is important to be succinct in the selection criteria statement. Further information can be provided in the supporting information/evidence.

In the selection criteria statement for the Award for Outstanding Service in Living the USQ Values, the applicant must outline the nominee’s demonstrated excellence in the chosen selection criteria/criterion.

In the selection criteria statement for the Award for Achievement in Continuous Improvement the applicant must outline the nominee’s demonstrated achievement in the chosen selection criteria/criterion, providing clear linkage with the University’s strategic directions.

Supporting information/evidence

Supporting information/evidence may accompany the nomination form. This information should not exceed five (5) pages. Examples of supporting information/evidence may include: work samples, evidence of outputs, and progress reports.

Referee support email

Referees must view the applicant's nomination form, selection criteria statement and supporting information/evidence and email the applicant indicating that they support the nomination. This email should accompany the nomination form.

Supervisor support email

Where the applicant has self-nominated, the nominee’s supervisor must view the applicant's nomination form, selection criteria statement and supporting information/evidence and email the applicant indicating that they support the nomination. This email should accompany the nomination form.

Nominee acceptance email

Where the nomination form has been completed by someone other than the nominee, the nominator must gain the nomination acceptance of the nominee, who must view the nomination form, selection criteria statement and supporting information/evidence and email the nominator indicating that they accept the nomination. This email should accompany the nomination form.

Documentation checklist

The application must include the following:

  • Fully completed nomination form
  • Statement addressing the selection criteria (maximum of one (1) page)
  • Supporting information/evidence (maximum of five (5) pages)
  • Email confirmation of referee support
  • Email confirmation of supervisor support (if applicable)
  • Email confirmation of nominee support (if applicable)
  • List of all group members and contact details (if applicable)

Applications will only be accepted electronically, via email to Human Resources Reception, by the closing date.

Call for applications and submission

The call for applications will be made annually from Human Resources. Documentation must be submitted on the appropriate nomination form by the closing date. Late applications will not be accepted

Process

Nominations will be reviewed by an evaluation panel comprising a minimum of three (3) members of the University, ie one professional employee, one academic employee, and the Director, Human Resources (or nominee) as Chair and will contain an appropriate gender mix. The evaluation panel will provide its recommendation/s to the Vice-Chancellor for approval. The University is not obliged to present each Award every year.

Awards

Awards are presented annually at the Staff Awards Ceremony. Each Achievement Award will consist of a Certificate and a Grant of Financial Support (available for professional development purposes). Conditions surrounding the expenditure of the grant are outlined in the Professional Employee Achievement Awards Procedure.

Commendation Awards may also be recommended in each category where there are nominees of sufficient quality. Commendation Awards consist of a Certificate of Commendation. No monetary grant is applicable.

Further information

Further information is available by contacting the HR Officer (HR Planning and Policy).