Payroll services casual staffing guidelines
A professional employee may be engaged as a casual employee in accordance with Clause 13.4 Casual Employment (Professional Employees) of the University of Southern Queensland Enterprise Agreement 2014 - 2017.
The following guidelines have been adopted for the employment of casual professional employees at the University of Southern Queensland:
A casual employee may be employed to work an irregular pattern of hours on an intermittent or irregular basis, up to the full-time equivalent of 72 hours per fortnight. Each engagement is a stand-alone arrangement and concludes at the end of each appointment.
- An essential feature of casual employment is that there is no expectation of continuity of employment unless stated otherwise, in writing, by the Vice-Chancellor or the Director (Human Resources)
A casual employee or the University may give one hour's notice to terminate the engagement.
The minimum period of engagement for casual professional employees is three hours per day, with the exception of the following types of casual professional employees: those who are students (including postgraduate students) and who are expected to attend the University on that day in their capacity as students (minimum period of engagement is 1 hour); those with a primary occupation elsewhere (or with the University) (minimum period of engagement is 2 hours); those who are Disability Support Workers (minimum period of engagement is 2 hours); and those employed within the Residential Colleges (minimum period of engagement is 2 hours).
A casual employee may work for a period of 10 hours on any one-day or 40 hours over a 7-day work cycle. Any time worked over these hours is considered to be overtime and payable at overtime rates.
The ‘casual rate' is determined by the ordinary hourly rate of a full-time employee of the equivalent USQ classification level (eg USQ Level 4 Step 1) with an additional 25% loading.
A casual professional employee may be eligible to apply for conversion to a continuing or fixed-term appointment, if they have been employed on a regular or systematic basis in the same or a similar and identically classified position in the same work area for a period of 12 months and worked at least 50% of the full-time equivalent hours; or if they have worked over the immediately preceding period of at least 24 months. Conversion may be to full-time, sessional, fractional, term or annualised hours employment.
An academic employee may be engaged as a casual employee and paid the rates as set out in Schedule B of the Enterprise Agreement.
The following arrangements have been adopted for the employment of casual academic employees at the University of Southern Queensland.
1. Casual Academic Employees employed over a semester
a) A casual academic employee may be employed to work an irregular pattern of hours on an intermittent or irregular basis, up to the full-time equivalent.
b) The number of hours worked will be averaged over the specific semester. For example if during Semester 2 a casual employee is required to work 2 tutorials and 2 repeat tutorials each week, the average number of hours are calculated as follows:
Total weeks in semester = 18
Total teaching weeks in semester = 13
Tutorial – per week (1 hour contact plus 2 hours associated working time) = 3 hours
Repeat Tutorial – per week (1 hour contact plus 1 hour associated working time) = 2 hours
Total hours = 5 hours
2 Tutorials and 2 Repeat Tutorials (2 x 5) = 10 hours
Total hours to be worked (13 teaching weeks x 10 hours) = 130
Average number of hours to be worked over entire semester (130/18) = 7.22 hours
c) The appointment of casual academic employees will be for the entire period of the semester (eg. 18 weeks) and will specify the number of teaching weeks (eg. 13 weeks) together with the maximum number of hours the employee will work over the entire semester (eg. 130 hours).
d) When a casual employee is appointed after the first week in a semester the period of the employment contract will nominate the number of weeks remaining in the semester together with the corresponding number of hours for that period. For example, if a casual academic employee was employed during Week No 4 of the current 18 week semester the average number of hours to be worked for the remainder of the semester would be calculated by:
Total number of weeks remaining in semester = 15
Total hours to be worked per week = 8
Total number of hours to be worked (8x15) = 120 hours
Average number of hours worked in semester = 120 hours/remaining number of teaching weeks
e) Supervisors are encouraged to factor in reasonable additional time in their nominal estimate of hours to be worked over the semester (eg for other required academic duties).
2. Casual academic employees engaged for a specific purpose or period
a) Where a casual academic employee is engaged for a specific purpose or period (ie for marking only) they will be engaged as a casual employee.
Human Resources Contacts:
Senior Payroll Officer