Payroll deadlines

 All payroll documentation must be submitted to Human Resources by close of business on Monday of the non-pay week, or the previous Friday if the Monday is a public holiday. This documentation includes:

  • all payroll forms (ie requests for casual appointments, casual claim forms, bank details/deductions, tax forms, overtime claim forms)

  • all documentation requiring letters for employees to sign (ie variations, higher duties, extensions, fixed term appointments and casual appointments). 

If documentation is received after the deadline, payment will be not be made until the following pay cycle.  

Therefore, to ensure that employees receive payment within the appropriate pay cycle, Faculties and Departments should forward all documentation to Human Resources as soon as it is actioned and complete - forms should not be delivered on the deadline unless there are outstanding issues that were unable to be resolved until that time.  The deadline is the latest time that documentation can be accepted for employees to be paid within the pay cycle. 

If payroll documentation is submitted to Human Resources after the deadline, the appropriate Faculty/Department is to inform the relevant employee that they will be paid in the next pay cycle. 

2015 deadlines for pay cut off and pay dates for USQ employees

 Deadlines for Pay Cut Off
(for documentation to be in HR)

 Pay Day for USQ Employees

24 December 7 January
12 January 21 January
26 January 4 February
9 February 18 February
23 February 4 March
9 March 18 March
23 March 1 April
6 April 15 April
20 April 29 April
4 May 13 May
18 May 27 May
1 June 10 June
15 June 24 June
29 June 8 July
13 July 22 July
29 July 5 August
10 August 19 August
24 August 2 September
7 September 16 September        
21 September 30 September
5 October 14 October
19 October 28 October
2 November 11 November
16 November 25 November
30 November 9 December
14 December 23 December