HR Delegations

There are a range of human resources activities at the University which require approval by the appropriately delegated position prior to actioning and implementation.  Delegated authorities are approved by the Director (Human Resources).

Human Resources has developed a matrix which establishes five levels of HR delegation as indicated below. Each category of delegate is assigned certain authorities and responsibilities (PDF 252kb) for various HR activities.

HR delegations are attached to a “position” in the USQ organisational structure and not an “individual”.  As such, whoever is occupying the delegated position (in either a continuing, acting or fixed term capacity) automatically assumes the delegations for the period they are undertaking the role.

Note: there are also Financial Delegates who hold different levels of responsibility for approving financial transactions at the University. These delegates are different to HR delegates and such details can be obtained from the staff in Financial and Business Services.


Category of Authority Delegated Position

University Council


Category 1 Delegate




Category 2 Delegate


Senior Deputy Vice-Chancellor
Deputy Vice-Chancellors


Category 3 Delegate


Academic Division
Executive Deans
Campus Executive Manager, Fraser Coast

Academic Services Division
Pro Vice-Chancellor, Scholarly Information and Learning Services
Executive Director, ICT Services
Executive Director, Library Services

Research and Innovation Division
Executive Director, Australian Digital Futures Institute
Executive Directors, Research Institutes

Students and Communities Division
Executive Director, USQ International and Development
Executive Director, Marketing and Student Attraction

University Services Division
Executive Director, Finance and People Capability
Executive Director, Sustainable Business Management and Improvement
Executive Director, Campus Services

Category 4 Delegate


Academic Division
Heads of School
Head, College for Australian Indigenous Studies
Faculty Executive Managers
Director, Open Access College
Chief Executive Officer, Queensland College of Wine Tourism

Academic Services Division
Director, Learning and Teaching Support
Director, Learning Environments and Media
Directors (ICT Services)

Research and Innovation Division
Director, Office of Research
Director, Research Training and Development
Director, Office of Research Development
Directors (USQ Research Centres)
Executive Manager, Institute for Agriculture and the Environment

Students and Communities Division
Director, Student and Academic Support
Director, Student Services and Social Justice
Director, Student Engagement and Leadership
Associate Director, Student Support and Retention

University Services and Vice-Chancellor's Divisions
Director, Legal Services
University Secretary
Director, Human Resources
Director, Corporate Communications (SBMI)
Director, Financial Reporting and Budgets (Financial and Business Services)
Managers (Campus Services)
Manager, Corporate Records (SBMI)

Limited HR Delegates

In addition to formal full HR delegates, approval has also been granted for a number of positions to operate as Limited HR Delegates (PDF 280kb) to ensure appropriate continuity of service and operational expediency where appropriate.

Requests for limited delegation must be made in accordance with the Guidelines for Limited HR Delegations (PDF 192kb).