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Oral referee checks must be conducted for the recommended candidate(s) and must remain confidential and be recorded on the Oral Reference Report form. A minimum of two oral reference reports must be obtained by the selection panel to confirm the preferred candidate's merits against the selection criteria, before the final selection decision is made. Wherever possible, a minimum of one of the oral reference reports should be obtained from the current or immediately previous supervisor of the preferred candidate.
Should nominated referees be unable to comment on certain areas of the selection criteria, the panel may request Human Resources staff to contact the applicant to seek the nomination of an appropriate referee who may be in a better position to make comment. Panel members are not permitted to seek referee reports from persons other than those nominated by the applicant. A panel member cannot be a referee.
If seeking an oral reference report on a preferred candidate, it is preferable that all panel members are present to aid in interpreting the information provided by the referee, however it is normal practice for the Panel Coordinator to conduct the referee checks, and then circulate the reports to the remaining panel members for their review and endorsement. Referee reports must be included in the recruitment documentation returned to Human Resources for processing. |