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Reclassification
Reclassification is a process of reviewing the classification level of an existing occupied professional staff position to determine its appropriateness, following substantial changes to a position and its requirements.
Who is eligible ... a continuing or fixed term professional employee who is appointed to a position of greater than 12 months duration. It is expected the employee will have occupied the position for a period of 12 months or more. A position will not normally be reviewed twice within a 12 month period.
Applications for reclassification may be initiated on an ‘as needs' basis by
a) the relevant delegate, having reviewed the duties and responsibilities of the position; or
b) the substantive occupant of a position.
An application for reclassification must be submitted on a Reclassification - Job Description Questionnaire. The completed application, signed by the authorised delegate, is to be forwarded to the Executive Director, Human Resources for processing.
Reclassifications are moderated quarterly by the University Reclassification Moderation Panel prior to the outcome of the reclassification being delivered to employees.
The full process for reclassification is outlined on the Human Resources Website.
Linked Classification
The University also has a linked classification program for professional employees to recognise advanced skills, knowledge or experience where duties and responsibilities of particular positions may, on occasion, extend beyond one classification level. The definition of ‘linked classification' is a position or group of positions where the tasks and responsibilities can be undertaken over two classification levels, with the higher classification requiring advanced skills, knowledge or experience.
A proposal to create a linked classification position or positions will be based upon the needs and the strategic and operational plans for the identified work area, including budgetary considerations. A linked classification position description will be developed for each proposed linked position, and a formal job evaluation will be undertaken by HR.
Movement from the base linked classification level to the next is not automatic and can only occur if all of the following criteria for advancement to the higher linked classification position are met:
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Employees have normally been at the top incremental step of the base classification level for a period of 12 months;
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Competent performance at the base level is established as determined by the BUILD process;
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The duties and responsibilities required at the higher level are available; and
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The supervisor, using the BUILD performance management system, has assessed that the employee meets the knowledge, skills and experience outlined in the selection criteria for base level and has demonstrated increased knowledge, skills and experience to meet the requirements outlined in the selection criteria for the higher level.
In order to move an employee to the higher level, the supervisor must complete the appropriate BUILD Performance Management and Development review form specifically designed for the Linked Classification Program, and forward it to Human Resources along with a recommended transition date for the employee to move to the higher level. The Executive Director, HR will then provide the necessary approvals.
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