D1. Position Establishment
D1.1 Introduction
D1.2 Policy statement
D1.3 Procedures
D1.3.1 Establishment planning and review
D1.3.2 Vacant positions
D1.3.3 New or altered positions
D1.3.4 Position descriptions and job evaluation
D1.3.5 Records
D1.1 Introduction
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Policy reference number
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D1 Position Establishment
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Scope and application
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These policy and procedures apply to all continuing positions. Continuing positions are those for an indefinite period, subject to the University's retirement, termination, change and redundancy provisions |
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HR contacts
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HR Client Services Team |
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Policy type/category
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Management
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Associated USQ policies
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Section D2: Position Descriptions
Section D3: Recruitment and Selection
Section D7: Continuing Appointments
Section D8: Job Evaluation (Classifications and Reclassifications) |
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Delegations authority
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Delegate |
Authority |
| Council |
Establish or alter positions at Vice-Chancellor, Deputy Vice-Chancellor and General Manager level |
| Vice-Chancellor |
Establish or alter positions at Academic Level E (Professor) and Academic Level D (Associate Professor) level.
Establish or alter positions at Senior Management Levels 1, 2, 3 and 4 (except VC, DVC and General Manager) |
| Category 2 Delegate or above |
Establish or alter positions at Academic Level C (Senior Lecturer) level and below.
Establish or alter positions at General Employee Levels 1 to 10 |
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Approval authority
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Council for policy statements
Vice-Chancellor or General Manager for procedures
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Review date/s
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Written June 1998
Updated Section D1.5 'Delegations', March 2005
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D1.2 Policy statement
The University will ensure effective planning, allocation and utilisation of its human resources through a formal system of establishment planning and review.
(Approved by Council June 1998)
D1.3 Procedures
D1.3.1 Establishment Planning and Review
D1.3.1(a) Council and the Vice-Chancellor are responsible for determining the position establishment of the University.
D1.3.1(b) Application for a review of a position classification may be initiated on an "as needs" basis by either the authorised delegate in the faculty or section or the incumbent of the established position.
Refer Section D8: Job Evaluation (Classifications and Reclassifications) for more information.
D1.3.2 Vacant positions
When recruitment action is required on a vacant established position a Request to Advertise Form must be prepared by the Category 4 Delegate or above and forwarded electronically with a draft position description and advertisement to Human Resources.
D1.3.3 New or altered positions
To create a new established position, or vary an existing established position, a Request to Advertise Form must be prepared by the Category 4 Delegate or above and forwarded electronically with a draft position description and advertisement to Human Resources. Human Resources will obtain approvals as appropriate.
D1.3.4 Position descriptions and job evaluation
D1.3.4.(a) For new academic employee positions, a generic position description is used and modified to individual circumstances. Refer Section D2: Position Descriptions, for more information.
D1.3.4.(b) For new or altered general employee positions, a position description must be developed. The faculty or section must prepare the position description in draft and forward it to Human Resources so that a job evaluation can be undertaken. The classification of the position will be assessed using a points factor evaluation system. Faculties requiring an evaluation of altered positions must provide supporting documentation to Human Resources.
Refer Section D8: Job Evaluation (Classifications and Reclassifications) for more information.
D1.3.5 Records
Records of the approved position establishment will be maintained by Human Resources.