D2. Position Descriptions and Position Classification Standards (PCS)

D2.1 Introduction
D2.2 Policy statement
D2.3 Procedures 
   D2.3.1 Format
   D2.3.2 Academic positions
   D2.3.3 General employee positions
   D2.3.4 Foundation/Uniprep/English language teaching employee positions
   D2.3.5 Records

Attachment 1 – Position classification standards – academic employees
Attachment 2 – Position classification standards – general employees
Attachment 3 – Position classification standards – foundation/UniPrep teaching employees
Attachment 4 – Position classification standards – english language teaching employees
Attachment 5 - Roles and responsibilities of Deans and Heads of School/Department/Discipline

D2.1 Introduction

D2.2 Policy statement

The University will provide a position description to all employees of the University to ensure that they have a clear understanding of work objectives and position requirements; and to ensure that a sound basis is provided for recruitment, selection, employee development and performance management purposes.

(Approved by Council June 1998)

D2.3 Procedures

D2.3.1 Format

D2.3.1(a) Position descriptions will follow a common general format to ensure uniformity, ease of job evaluation and to assist in recruitment, selection, employee development and performance management activities.

D2.3.1(b) Human Resources will ensure that position descriptions contain the standard statements on employee development, equity and workplace health and safety responsibilities.

D2.3.1(c)  An employee must not refuse to perform duties reasonably required by the University, consistent with the employee's classification, and constituting duties which the employee is competent to perform.

D2.3.1(d) Position descriptions are drafted in faculties or sections and forwarded to Human Resources for editing.  Once a position description has been edited by Human Resources it will be returned to the faculty/section for confirmation by the Category 4 Delegate or nominee.

D2.3.2 Academic positions

D2.3.2(a) For Academic Levels A to E generic position descriptions will normally be used, and may be supplemented by additional documentation.  A specific position description can be prepared and must be in line with the generic position description.

D2.3.2(b) Position Classification Standards for Academic Employees can be found in Attachment 1.  The PCS cover all employee positions classified at Academic Level A, B, C, D or E.  The work of positions within this group involves the application of an appropriate level of skill, knowledge and experience necessary to undertake the role and function of teaching or training.  The range and level of function undertaken will vary between levels according to the degree of skill, responsibility and knowledge involved.  The PCS will be reviewed and updated where necessary as the need arises.

D2.3.3 General employee positions

D2.3.3(a) When a general employee position is to be filled or reviewed, the position description will be developed in the faculty or section.

D2.3.3(b) Position Classification Standards for General Employees can be found in Attachment 2.  The PCS provide an indication of the appropriate level of skill, knowledge and experience necessary to undertake general positions at each classification Level 1 to 10.  The PCS include a list of typical activities and tasks undertaken at each level.  The PCS will be reviewed and updated where necessary as the need arises.

D2.3.4 Foundation/Uniprep/English language teaching employee positions

D2.3.4(a) Position Classification Standards for Foundation/UniPrep Teaching Employees can be found in Attachment 3.  The PCS provide an indication of the appropriate level of skill, knowledge and experience necessary to undertake positions at each classification Level A and B.  The PCS include a list of principal accountabilities and indicative duties undertaken at each level. The PCS will be reviewed and updated where necessary as the need arises.

D2.3.4(b) Position Classification Standards for English Language Teaching Employees can be found in Attachment 4.  The PCS provide an indication of the appropriate level of skill, knowledge and experience necessary to undertake positions at each classification Level A and B.  The PCS include a list of principal accountabilities and indicative duties undertaken at each level. The PCS will be reviewed and updated where necessary as the need arises.

D2.3.5 Records

D2.3.5(a) Human Resources will maintain a master file of position descriptions.

D2.3.5(b) The Category 4 Delegate or above is accountable for ensuring that position descriptions in their area of responsibility are current and accurate.  When any aspect of a position has changed significantly, the position description should be amended and forwarded to Human Resources.

D2.3.5(c) Employees are entitled to have access to the most recent copy of the approved position description for their position.