Part D

D9. Appointment by Internal Transfer or Secondment

D9.1 Introduction
D9.2 Policy statement
D9.3 Procedures
D9.3.1 Reasons for internal transfer or secondment
D9.3.2 Appointment process

D9.1 Introduction

Policy reference number	D9 Appointment by Internal Transfer or Secondment
Scope and application	These policy and procedures may apply to any position within the University
HR contacts	HR Client Services Team
Policy type/category	Management
Related legislation/ regulations/guidelines	University of Southern Queensland Certified Agreement 2005-2008
Delegations authority	Delegate	Authority
	Executive Director, Human Resources	Approval of secondments to an outside faculty/section
	Category 4 Delegate or above	Approval of secondments within the faculty/section Recommendation for a secondment (for a fixed period) outside the faculty/section; and responsible for gaining agreement from the Delegate of the employee's substantive faculty/section
	Vice-Chancellor	Approval of internal transfers (at the same or higher level) for incumbents in Academic Level E and Managerial positions being transferred to another position either inside or outside the substantive Faculty/Section
	Executive Director, Human Resources	Approval of internal transfers (at the same level) to a position outside the substantive Faculty/Section, excluding those categories requiring Vice-Chancellor approval Approval of internal transfers (at a higher level) to a position either inside or outside the substantive Faculty/Section, excluding those categories requiring Vice-Chancellor approval
	Category 4 Delegate or above	Approval of internal transfers (at the same level) within the faculty/section Recommendations for internal transfers (at the same level) to a position outside the faculty/section, and for internal transfers (at a higher level) to a position either inside or outside the faculty/section Responsible for gaining agreement from the Delegate of the employee's substantive faculty/section
Approval authority	Council for policy statements Vice-Chancellor or General Manager for procedures
Review date/s	Written June 1998 Revised by Council, July 2000 Amended Section D9.4.1(d) July 2000 Amended Section D9.5 ‘Delegations', July 2000 Updated Section D9.5 'Delegations', March 2005 Added Section D9.4.2(d), October 2005 Updated Section D9.5 'Delegations', June 2006 Updated June 2007

D9.2 Policy statement

The University may transfer or second an employee to a suitable position within the University where there are genuine reasons and as an adjunct to normal employment procedures.

(Approved by Council June 1998)

D9.3 Procedures

D9.3.1 Reasons for internal transfer or secondment

D9.3.1(a) An employee may be transferred or seconded to a suitable position within the University where there are genuine reasons and when necessary for the achievement of University objectives. Appointment by transfer or secondment is normally done without advertisement, however advertisement may take place at the request of the Faculty or Section.

D9.3.1(b) A 'suitable position' is one which requires the skills and experience consistent with the skills and experience of the employee being transferred or seconded, or where it may be expected that the employee will acquire the necessary skills within a three month period with adequate training.

D9.3.1(c) The University may transfer or second an employee to a position only if the employee was initially selected for appointment at the University through a competitive selection process.

D9.3.1(d) An employee may be transferred or seconded to a position in order to recognise and reward exceptional work performance and/or assist and enhance an individual employee's career and professional development through the opportunity to acquire expanded knowledge, skills and abilities.

D9.3.1(e) The Vice-Chancellor may appoint an employee to any position without advertisement or competitive selection.

D9.3.1(f) Transfers or secondments will only occur where there is agreement between the employee, the Executive Director, Human Resources and the relevant Delegate or Vice-Chancellor as appropriate.

D9.3.2 Appointment process

D9.3.2(a) An internal transfer takes place on a continuing basis. Secondments are for a specified period of time. At the conclusion of the period of secondment, the employee may return to their substantive position and classification level. Recommendations for appointment must be in writing and contain justification for the appointment; and be forwarded to the approving Delegate.

D9.3.2(b) Secondments and internal transfers may occur at a classification level, employment mode or employment category which can be either the same or different from the position currently held by the employee.

D9.3.2(c) Where an employee at USQ Level 3 is transferred to a position at USQ Level 4, they will be appointed at Step 2 of the USQ Level 4 classification range.