HR policy and procedures

Updates

If you require any further information in relation to the below changes contact Trudi Davidson.

Policy	Date of Change	Change
HR policy and procedures updated as a result of USQ Enterprise Agreement 2010 - 2013	August 2010	Summary of Policy Changes (Enterprise Agreement 2010 - 2013) (PDF 187kb)
Employee Induction	March 2010	Updated Table 1 'Minimum Standards' to include new mandatory Fraud and Corruption Management module
Promotion for Academic Employees	February 2010	Updated to include annual promotion rounds and additional procedural clarification
Personal and Sponsored Chair Appointments	February 2010	Updated to remove reference to 'Chair' appointments and refer to processes for Personal and Sponsored Chair appointments only
Recruitment and Selection	February 2010	Updated sections D3.3.7 and D3.3.11 to clarify recruitment process for Level E Professors
Academic Development and Outside Studies Program	January 2010	Minor updates to F3.3.12 University ADOSP Committee to clarify current practice
Leave of Absence	January 2010	Updated to reflect new annual leave arrangements for academic employees
Study Assistance	December 2009	Updated to reflect new financial assistance payment and claim procedures
Directed Travel	September 2009	Updated Schedule E7.1 and 7.2 with new reasonable rates
Outside Employment	August 2009	New policy replacing previous Extra Remunerative Activities Undertaken by USQ Employees policy
Leave of Absence	August 2009	Changes to Delegations for leave approval
Disciplinary Action for Misconduct or Serious Misconduct	July 2009	New section H2.3.1 added to clarify current practice
Appointment and Re-appointment to Senior Positions	July 2009	Updated procedures in D12.3.1, D12.3.2 and D12.3.3 to include Chancellor (or nominee) and other Council representation as appropriate
Academic Development and Outside Studies Program	June 2009	Updated with multiple changes made throughout the entire policy
Employee Induction	February 2009	Updated with multiple changes made throughout the entire policy
Work Allocation Indigenous Employment	February 2009	Policy location and numbers change from Part J to relevant Parts E and Part C
Study Assistance	February 2009	Amendments to amount of financial assistance and to eligibility criteria
Chair Appointments	December 2008	Amendments to D11.3.3 and D11.3.4 regarding Chair and composition of panels.
University Vision and Mission Statement	November 2008	Updated to reflect new University mission, vision and values
Linked Classification Program for General Employees	August 2008	New policy
Promotion for Academic Employees	May 2008	Updated with multiple changes made throughout the entire policy
Appeals on Academic Promotion	May 2008	Deleted - content contained within F6
Honorary, Adjunct and Visiting Appointments	December 2007	Amended Sections D13.3.3(d) and (e) to reflect visa requirements
Work Allocation	July 2007	Change to policy title from 'Workloads'; addition of work allocation guidelines for general employees.
Professional Development Leave - General Employees	July 2007	Updated to ensure similarities with provisions available for academic employees under the ADL policy, created Application Form
Awards for Excellence - General Employees	July 2007	Amended award categories, introduced new selection criteria, established commendation awards, and updated processes
Employee Recognition Program	July 2007	Increased value of employee gifts accompanying recognition of high performance, introduced new category of provision of work related items as a reward, and introduced more formal non-monetary recognition and acknowledgement processes
Attraction and Retention Loadings	July 2007	Title change from 'Market Related Salary Loadings' to better focus intent and expand on applicability to retention of existing high performing employees
Employee Exchange	July 2007	Revised focus on developmental opportunities for high performing employees
Acting Appointments	July 2007	Introduction of equity principles for acting appointments, with revised focus on developmental opportunities for high performing employees
Appointment by Internal Transfer or Secondment	July 2007	Removal of "invitation to fill" terminology, with revised focus on developmental opportunities for high performing employees
Performance Planning and Review	July 2007	Updated to introduce 'additional increment' for eligible employees, other minor wording changes throughout
Code of Conduct	June 2007	Updated with multiple changes made throughout policy
Discrimination and Harassment Complaint Resolution for Employees	June 2007	New policy
Anti-Discrimination and Freedom from Harassment	June 2007	Replaces old HR Policy C2 Equal Opportunity
Directed Travel	May 2007	Updated to reflect the discontinuing of payment of daily allowances in favour of reimbursements for actual meal and incidental expenses
Conference and Other Assisted Travel	April 2007	Updated to reflect the discontinuing of payment of allowances and reimbursements for meals and incidental expenses
Termination of Employment	April 2007	Updated Section I1.4.5 'Termination of Probationary Employment' to include a process for employees to seek a review of a recommendation to terminate probationary employment
Promotion for Academic Employees	January 2007	Added doctoral qualification requirement for promotion to Level C
Appointment and Re-appointment to Senior Positions	January 2007	Updated term of appointment for PVC, Dean, HOS, Senior Mgt Levels 1 to 4; and allowances for Associate/Assistant/Deputy Deans, HOD and other senior positions.
Appeals on Non-Appointment	December 2006	Deleted
Directed Travel	September 2006	Changes to approval processes and updated rates in Schedule E7.1
Conference and Other Assisted Travel	September 2006	Changes to approval processes and updated rates in Schedule E7.2
Directed Travel	June 2006	Updated with multiple changes made throughout, in particular to reflect establishment of Corporate Travel Office
Conference and Other Assisted Travel	June 2006	Updated with multiple changes amde throughout, in particular to reflect establishment of Corporate Travel Office
Superannuation	June 2006	Updated section E4.4.3(b) in relation to options for additional contribution required as a result of reclassification.
Recruitment and Selection	June 2006	Updated sections D3.4.6(c) and D3.4.6(d) in relation to internal advertising, and vacancy placements.
Appointments by Internal Transfer or Invitation	June 2006	Updated Section D9.5 Delegations
Alcohol and Drugs on University Sites	May 2006	Terminology updated, with inclusion of Springfield and Fraser Coast campuses.
Breastfeeding	May 2006	New policy
Working with Children	May 2006	New policy
Conference and Other Assisted Travel	May 2006	Updated with multiple changes made throughout policy, in particular to reflect changes to HR Policy E7 made in September 2005.
Financial Assistance Upon Appointment	April 2006	Updated to reflect FBT requirements, in particular in relation to eligible items under 'settling in expenses'.
Promotion for Academic Employees	April 2006	Updated with multiple changes made, including new category of promotion to Level E, and changes to panels.
All HR Policies and Procedures (PDF 71kb)	November 2005	Updated with multiple changes made throughout all policies and procedures to ensure compliance with new Certified Agreement and HEWRR criteria.
Directed Travel	December 2005	New Section E7.6 Inter-Campus Travel (Toowoomba and Springfield) added.
Directed Travel	November 2005	Updated sections E7.5.1(g) and E7.5.1(h) to reflect new DFAT travel advice system.
Directed Travel	September 2005	Updated with multiple changes made throughout the entire policy.
Human Resources Files	July 2005	Updated legislation in relation to recordkeeping.
Leave of Absence	July 2005	Updated legislation in relation to recordkeeping.
Superannuation	July 2005	Updated to include choice of fund legislation.
Honorary, Adjunct and Visiting Appointments	June 2005	Updated to include definitions of categories of appointment, along with procedural changes.
Recruitment and Selection	June 2005	Updated with multiple changes made throughout the entire policy.
Study Assistance	June 2005	Updates to extend eligibility to Level 10, extend time release to 4 hours and increase financial assistance to $550 per course.
Superannuation	June 2005	Reclassification to Level 4 Step 2 for those moving from Level 3 to compensate for increased UniSuper contributions following administrative implementation of EB initiatives.
Continuing Appointments	June 2005	Employees appointed to Level 4 Step 2 for those previously at Level 3 to compensate for increased UniSuper contributions following administrative implementation of EB initiatives.
Job Evaluation (Classification and Reclassification)	June 2005	Amended process for forwarding of unsupported applications to HR for processing. Reclassification to Level 4 Step 2 for those moving from Level 3 to compensate for increased UniSuper contributions following administrative implementation of EB initiatives.
Working Hours, Overtime and Shiftwork	June 2005	Updates to allowance rates in Sections E2.4.7(e) and E2.4.8(a) following pay increase. Overtime extended to Level 7 and public holiday loading to 250% following administrative implementation of EB initiatives.
Leave of Absence	June 2005	Parental Leave, Bereavement Leave and Long Service Leave provisions updated following administrative implementation of EB initiatives.
Chair Appointments	March 2005	Updated with multiple changes made throughout the entire policy
Appointment and Re-appointment to Senior Positions	March 2005	Updated with multiple changes made throughout the entire policy
University Vision and Mission Statement	November 2004	Updated to reflect new mission, vision and values developed by the University
Equal Opportunity	June 2004	New Section C2.1.5(c) 'Procedures' added
Business Travel (Directed)	April 2004	Updated with multiple changes made throughout the entire policy
Conference and Other Assisted Travel	April 2004	Section E8.5 Delegations of Authority updated to reflect international travel approval changes
Working Hours, Overtime and Shiftwork	April 2004	Updates to allowance rates in Sections E2.4.7(e) and E2.4.8(a)
Promotion for Academic Employees	March 2004	Updated Section F6.4.3 Timetable, added Section F6.4.6 Departure from Regulations, updated Section 1 Definitions and updated Matrices in Section 4 Minimum Assessments for Promotion.
HR Delegations	January 2004	Updated
Business Travel (Directed)	September 2003	Section E7.4 Application updated to reflect application procedures
Conference and Other Assisted Travel	September 2003	Section E8.4 Application updated to reflect application procedures
Equal Opportunity	August 2003	Replaced Section C2.1.6 Equal Opportunity for Women in the Workplace
Leave of Absence	July 2003	Updated leave matrix with deletion of a number of leave categories
Financial Assistance Upon Appointment	June 2003	Updated with multiple changes made throughout the policy
Leave of Absence	May 2003	Updated Section E3.4.2(b) to allow delegation of certain categories of leave approval to Managers/Supervisors
Academic Development Leave	March 2003	Updated with multiple changes made throughout the policy
HR Delegations	January 2003	Revision of all Category delegations
Working Hours, Overtime and Shiftwork	January 2003	Updates to allowance rates in Sections E2.4.7(e) and E2.4.8(a)
Recognition of Prior Service	November 2002	Updated with multiple changes made throughout the policy
Children on Campus	October 2002	New policy
Extra Remunerative Activity Undertaken by USQ Employees	October 2002	Streamlining of procedures and format changes
Study Assistance	September 2002	Updated with multiple changes made throughout the policy
Intellectual Property	August 2002	Changes to Section 11 'Intellectual Property Committee'
Recognition of Prior Service	May 2002	Updated with multiple changes made throughout the policy
Appeals on Academic Promotion	April 2002	New policy
Awards for Excellence - Academic Employees	April 2002	Section F8.1 category of 'Research, Scholarship or Postgraduate Research Supervision' amended
Promotion for Academic Employees	April 2002	Minor wording changes made throughout the policy
Human Resources Strategic Plan	February 2002	Updated
Job Evaluation (Classification and Reclassification)	February 2002	Section D8.2 'Scope' amended to include eligibility of fixed term positions of greater than 12 months duration. Multiple wording changes made throughout the policy
Performance Planning and Review	February 2002	Section G1.4.2(g) amended in reference to accelerated incremental increase in salary
Equal Opportunity	December 2001	New Section C2.1.2 'Personal Harassment' added
HR Delegations	November 2001	Titles amended to reflect changes in University Services Division
Appointment and Re-appointment to Senior Positions	August 2001	Section D12.4 'Application' allowances payable amended to up to $6,000pa for Associate Deans, Heads of Dept/Discipline or other nominated equivalent position
Academic Development Leave	August 2001	Updated with multiple changes made throughout the policy
University Vision and Mission Statement	July 2001	Updated to reflect new University mission and vision
Recruitment and Selection	July 2001	Section D3.4.3 'Advertising' updated to include employment agency staff eligibility for internal only vacancies
Casual Appointments	July 2001	Section D4.4.7 'Casual and Short-Term Employment Pool' updated to include alternate use of the University's preferred external employment agency supplier
Appointments without Advertising - Fixed Term Appointments (six months or less)	July 2001	Section D5.4.2 'Recruitment and Selection of Fixed Term Employees' updated to include alternate use of the University's preferred external employment agency provider
Extra Remunerative Activity Undertaken by USQ Employees	June 2001	New policy
Superannuation	March 2001	Policy and attachment updated
Appointments without Advertising - Fixed Term Appointments (six months or less)	December 2000	New policy
Salary Packaging	November 2000	New policy
Continuing Appointments	November 2000	New mode of employment ('48/51 weeks per year working arrangements') added
Leave of Absence	October 2000	Attachment 1 'Categories of Leave', Category 6 'Long Service' procedure in relation to long service leave updated
Recruitment and Selection	September 2000	Section D3.4.4(d) 'Selection Panel' recognition of prior learning in formal recruitment and selection procedures
Market Related Salary Loadings	September 2000	New policy
Business Travel (Directed)	September 2000	Schedule E7.1 'Domestic Rates' allowances for domestic travel updated
Appointments by Internal Transfer or Invitation	July 2000	Section D9.4.1(d) 'Reasons for Internal Transfer, Invitation and Secondment' delegations authority altered
Promotion for Academic Employees	March 2000	Matrix 4 'Minimum Assessments for Promotion' updated with changes to minimum promotion combinations
Human Resource Files	November 1999	Legislation in relation to archiving updated
Appointment and Re-appointment to Senior Positions	June 1999	Section D12.4.2(d) 'Dean' clause added to reflect new procedures