2013/2014 end of year arrangements

Annual leave

The gazetted public holidays for the 2013/2014 end of year period are:

  • Wednesday 25 December 2013
  • Thursday 26 December 2013
  • Wednesday 1 January 2014

To reflect the provisions of the USQ Enterprise Agreement 2010-2013, the University will be closed between Wednesday 25 December 2013 and Wednesday 1 January 2014 inclusive and re-open for business on Thursday 2 January 2014.

Friday 27 December 2013 through to Tuesday 31 December 2013 - University paid leave days

Friday 27, Monday 30 and Tuesday 31 December 2013 will be treated as University paid leave days. Employees are not required to apply for annual leave for these days and these days will not be deducted from an employee’s annual leave balance.

Monday 23 and Tuesday 24 December 2013

Monday 23 and Tuesday 24 December 2013 are considered normal University full working days (eg. 9.00am to 5.00pm), however managers and supervisors are encouraged to facilitate and support annual leave arrangements for employees wherever possible.  Employees not attending work on these days must apply for a full working day of annual leave via UConnect employee self service.

Directed work over the end of year period

Where services are to be provided over the end of year period, managers should operate with the minimum number of employees necessary. Please advise your HR Client Services Team in writing by Monday 25 November 2013 of employees who will be directed to work over the end of year closure period and the days they are required to work.

An employee directed to work on any of the University paid leave days on Friday 27, Monday 30 and Tuesday 31 December 2013 may substitute these days for alternative mutually convenient University paid leave days, normally within the following three month period.  Employees must discuss this arrangement with their supervisor, and advise their HR Client Services Team by Monday 25 November 2013 of the nominated alternative days.

Annual leave loading

Annual leave loading for all employees will be included in the pay of Wednesday 11 December 2013. This payment is annual leave loading accrued for the 12 month period up to and including 29 November 2013.

Payroll deadlines

The final pay of the year falls on Wednesday 25 December 2013, however to avoid any potential delays to employees receiving their pay, USQ will transfer salaries due to be paid on 25 December into nominated bank accounts on Tuesday 24 December 2013.  Please be advised that the cut off for this pay period is 12 noon on Monday, 16 December 2013. All documentation and forms that can be submitted early would be greatly appreciated.

Please contact your HR Client Services Team for any queries regarding these deadlines.