2011/2012 end of year arrangements
Annual leave
The gazetted public holidays for the 2011/2012 end of year period are:
- Monday 26 December 2011
- Tuesday 27 December 2011
- Monday 2 January 2012
To reflect the provisions of the USQ Enterprise Agreement 2010-2013, the University will be closed between Monday 26 December 2011 and Monday 2 January 2012 inclusive.
University paid leave days – Wednesday 28 and Thursday 29 December 2011
In accordance with the USQ Enterprise Agreement 2010-2013, Wednesday 28 and Thursday 29 December 2011 will be treated as University paid leave days. Employees are not required to apply for annual leave for these days and these days will not be deducted from an employee’s annual leave balance.
Where an employee is not normally rostered to work on these days, they should make alternative arrangements with their supervisor to substitute these days for alternative mutually convenient University paid leave days, normally within the following three month period - an employee may substitute one of these days in lieu of an absence request for Friday 30 December 2011. Employees must discuss this arrangement with their supervisor, and advise their HR Client Services Team by Monday 21 November 2011 of the nominated alternative days.
Academic and professional employees – Friday 30 December 2011
An absence request is required for Friday 30 December 2011 for employees normally rostered to work on this day. Absence requests must be submitted online from the UWork tab of UConnect. Employees may not utilise RDOs or TOIL in substitution for annual leave on this day.
Directed work over the end of year period
Where services are to be provided over the end of year period, managers should operate with the minimum number of employees necessary. Please advise your HR Client Services Team in writing by Monday 21 November 2011 of employees who will be directed to work on 28, 29 and 30 December 2011 and the days they are required to work.
An employee directed to work on either or both of the University paid leave days on Wednesday 28 and Thursday 29 December 2011 may substitute these days for alternative mutually convenient University paid leave days, normally within the following three month period - an employee may substitute one of these days in lieu of an absence request for Friday 30 December 2011. Employees must discuss this arrangement with their supervisor, and advise their HR Client Services Team by Monday 21 November 2011 of the nominated alternative days.
Annual leave loading
Annual leave loading for all employees will be included in the pay of Wednesday 14 December 2011. This payment is annual leave loading accrued for the 12 month period up to and including 2 December 2011.
Payroll deadlines
The final pay of the year will occur on Wednesday 28 December 2011. Please be advised that the cut off for this pay period is 12 noon on Friday, 16 December 2011. All documentation and forms that can be submitted early would be greatly appreciated.
Please contact your HR Client Services Team for any queries regarding these deadlines.