Distribution Lists and Quotas
Distribution lists enable staff to send messages to a large number of staff. All staff are members of the following lists:
All staff have "read" membership which means they will receive messages sent to these lists. A limited number of staff have "write membership" using Faculty, Departmental or position specific mail boxes authorised to send messages to these lists.
If you are not authorised to use one of the approved mail boxes, and wish to seek approval for circulation of a regular or one-off communication via '# University Communications', please submit a request to your section/divisonal manager in the first instance outlining:
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the nature of the communciation;
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relevance to all staff;
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email alias to be used;
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expected frequency of email notifications;
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URL for attachments/further information, if applicable.
If approved, your manager will forward the request to the Chief Operating Officer for consideration.
'# University Communications' will remain a global list for the distribution of information to all staff including, but not limited to:
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Messages from the USQ Council;
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Messages from the Senior Executive;
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Approved communiques with University-wide relevance;
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Employee benefit notices;
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ICT Training;
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ICT Alerts;
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HR Professional Development;
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Career Opportunities;
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USQ News;
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USQ Corporate Club;
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FM Notice;
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FM Alert;
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Notification of minor procedural changes
Examples of inappropriate messages using the above distribution lists include, but are not limited to:
These types of messages should be sent via # USQ Community Noticeboad, which has been set up specifically for community notices. This is an opt-in list, so if you would like to receive these messages, please submit your online request through ICT Self Service. Alternatively, if you are already a member and wish to opt-out, please submit your online request through ICT Self Service.
For further information please refer to the ICT Standard for Use of Electronic Mail and Email Distribution Lists.