Distribution Lists and Quotas

Distribution lists enable staff to send appropriate messages to a large number of staff.  All staff are members of the following lists: 

• a departmental list eg # Faculty of Education; and
• # General Staff or # Academic Staff.

Membership of these lists is compulsory. The lists are available via the Global Address Book. 

Messages sent to these lists should contain information relevant to the members and should be related to USQ work only. Examples of inappropriate messages include, but are not limited to: personal emails, virus warnings, for sale notices and lights on messages. If you misuse these lists, your ability to send messages to these lists will be revoked. Please check the message size and format with your Computer Support area and the content with your Dean, Director or Supervisor before sending messages to a large number of staff. For further information please refer to Section 10.2 Policy for the Use of Electronic Mail of the USQ Calendar.

Membership of some distribution lists is voluntary. To check or update your membership, log in to Webmail, select the option "Change your Distribution List Membership" and follow the instructions on this page.

Mailbox Quotas

Quotas are applied to USQ Mailboxes. ICT supported mailboxes have quotas applied at two levels. The first is at 150 Mb where you will be sent a warning message asking you to reduce the amount of email stored in your Mailbox. The second level is set at 200 Mb where again, you will be sent a warning message. At the second level, you will still receive messages, but you cannot send any emails until your mailbox is below the quota level. Refer to Mailbox Sizes to find out how to check the size of your mailbox.