Using Outlook's Desktop PhoneManager Menu

1. From Microsoft Outlook, select the Tools menu and the Desktop PhoneManager option
   from the drop-down window.
2. Type your security code number into the password field and press OK.
3. From the Recordings tab items you can review or change any of your greetings. The
   operation is similar to playing a message.
4. When you select either of the buttons you will see the playback/record options.

To Check one of your Current Greetings:

1. Select the greeting required. (If the Review Greeting button is greyed out, you do not have
   that greeting recorded yet).
2. Press the Review Greeting button.
3. Press the green play button.

To Record or Change a Greeting:

1. Select the required one and press the Record Greeting button.
2. Ensure that telephone option is selected and then just press the red record button. (Your phone will ring, give a short beep and start recording).
3. Press the black stop button at the end of your greeting and hang-up the phone.
4. Use the play button to check your recording, when you are satisfied, press OK to save the
   greeting.

To Activate (or de-activate) Out-of-Office:

1. Simply tick the box beside Enable to activate Out-of-Office.
2. If you did not record your own Out-of-Office greeting, a generic one will be played to the caller.
3. Do not forget to login and un-tick the box to turn off the Out-of-Office state on your return.