Business case

A Business Case should include a description of the reasons for the project and the justification for undertaking it based on the project's estimated costs, risks and expected benefits and savings.

A Business Case provides a framework for the planning and management of the entire scope of the project and should outline the alignment of the project to USQ's Strategic Goals.

What should a Business Case contain?

Each Business Case should contain sufficient management information so that it can be used effectively throughout the project and should contain

  1. Executive Summary
    The Executive Summary should provide a high level overview of the project or initiative and the Business Case supporting it.

    It should address how the project or initiative will link to USQ's goals, business strategy together with details of any other projects or initiatives that are related to this project or initiative.

    The specific recommendation and total funding requested for approval should be clearly stated.

  2. Strategic Considerations
    This section should provide:

    • A description of the business needs being met by the project or initiative
    • How it will contribute to the achievement of USQ's goals
    • Details of the projects critical success factors and timelines for achieving the project's benefits

  3. Options Appraisal
    This section of the Business Case should describe the various options that have been considered to deliver the required outcome (including the "do nothing" option) and any assumptions that have been made in each option. The chosen option will be specifically indicated, together with a summary of the reasons why.

  4. Risks and Opportunities
    This section should contain a summary of the key risks facing the project or initiative that could seriously affect the delivery of outcomes and the key opportunities arising from the project or initiative.

  5. Legal issues
    This section must contain an analysis of any legal issues identified for the project.  It must contain a statement that the project has been reviewed for legal compliance and that the project fully complies with all regulatory and statutory requirements.

  6. Financial Analysis
    The Financial Analysis should contain a statement of the estimated total financial costs and benefits that will be incurred and earned over the whole of the project.

  7. Implementation Strategy
    A high level project timescale for key phases in the project or initiative should be provided in the Implementation Strategy.

Prior to submitting your proposal to the Legal Office you will need to provide evidence of authorisation of the Business Case from all appropriate stakeholders from within USQ.  This will normally include Finance, Student Management as well as approval from within your Unit.  The Legal Office will not normally work on any proposal that requires a Business Case if you have not received all necessary approvals to proceed.

After completing your Business Case, return to Unit Costing Approval.