Your respective Travel Officer will normally organise and pay your accommodation via USQ's travel service provider. USQ will not pre-pay accommodation.
You must use USQ's preferred suppliers of accommodation.
In choosing accommodation, the following will be considered:
its location with respect to the business activity venue
the cost of transport between these locations
travelling times involved
employee safety and security issues.
In assessing the cost of accommodation for domestic travel, the relevant delegate must take into account the rates considered reasonable by the Australian Taxation Office (ATO) (at the first salary level) and listed in Schedule E7.1 (PDF 20 KB) and will approve rates exceeding those listed in exceptional circumstances only.
For overseas travel where no accommodation allowances apply from the ATO, the University will pay for actual expenses incurred for overseas accommodation. The amount to be paid must not be excessive. Factors that need to be considered, by the Category 3 Delegate or above, in assessing the cost of accommodation for overseas travel include:
*This file is in Portable Document Format (PDF) which requires the use of Adobe Acrobat Reader. A free copy of Acrobat Reader may be obtained from Adobe. Users who are unable to access information in PDF should contact the Corporate Travel Office, telephone +61 7 4631 5367 to obtain this information in an alternative format.
nature of the country/city
advantageous network opportunities that are obtained from staying in a particular hotel/motel
employee safety and security considerations
convenience of location
foreign exchange movements.