Springfield travel
All staff should familiarise themselves with the Directed Travel Policy.
Getting to Springfield
For staff travelling between the Toowoomba and Springfield campuses, the Springfield vehicle should be the preferred method of transport and the first option.
Please contact the springfieldreception@usq.edu.au for bookings. You will be given full details when booking the vehicle regarding
* Please note that if any other mode of transport is being used and the charges are to paid by Springfield, the Director of Springfield's approval must be obtained prior to travel.
The 20 parking bays in the area closest to the campus have been numbered and permanent allocations have made for USQ vehicles and some designated positions. The row of car parks in this area closest to Sinnathamby Blvd are managed for authorised visitors. Bookings for these are to be made by email to springfieldparking@usq.edu.au stating the driver, time required, registration number and a very brief reason for the visit. On confirmation a parking bay number will be allocated. A ‘reserved’ marker will be placed in the bay. If the requirement is cancelled please contact USQ Reception so it can be reallocated.
1. Travel from Toowoomba to Springfield
1.1. In Toowoomba, please collect the vehicle folder from the Security Office in J block. The vehicle folder contains vehicle keys, log book, emergency mobile phone with charger, fuel card and map with directions. Sign "Key register" held in Security office to confirm receipt of keys.
1.2. Driver reads and signs Rules Applicable form, if not previously completed and hands it back to the Administration Manager on arrival at Springfield. Please see form attached.
1.3. Driver will be required to transport the mailbag and library box.
1.4. Driver will load these items into the vehicle. Security staff will help to load heavy items into the vehicle if requested.
1.5. Driver is responsible for accurately completing the vehicle usage form contained within vehicle folder for each leg of journey.
1.6. Vehicle keys and accessories must be immediately returned to the Administration Manager or delegate on arrival at Springfield.
2. Travel from Springfield to Toowoomba
2.1. In Springfield, the vehicle keys and accessories are collected from the Administration Manager or delegate on Level 1.
2.2. Driver reads and signs Rules Applicable form, if not previously completed, and hands it back to the Administration Manager.
2.3. Driver will be required to transport the mailbag and library box. These items will usually be loaded by Administration and Library staff.
2.4. Upon arrival in Toowoomba, the driver should park outside of the campus Security Office, and unload the mailbag and library box. Security staff will help unload heavy items if requested.
2.5. Driver is responsible for accurately completing the vehicle usage form contained within vehicle folder for each leg of journey.
2.6. Vehicle keys and accessories must be immediately given to the campus Security office upon conclusion of your journey.
If the fuel gauge is under a quarter full, the driver must fill the tank. All vehicles run on standard unleaded fuel only. Drivers of the Springfield vehicles are advised that USQ now uses the "Caltex Star Card" for fuel and oil purchases. These cards are accepted at a large number of Caltex Australia service stations as well as Ampol, Woolworths Plus and IFS (Independent Fuel Supplies) outlets.
The Caltex Star Card may be used to purchase Standard Unleaded fuel and top-up oil for the vehicle matching the details on the card. The Caltex Star Card cannot be used to purchase any Premium Unleaded fuels. Drivers must provide the service station operator with the vehicle's odometer reading for each transaction.
Please refer to the instructions provided in the vehicle accessories for further information.
Each vehicle is issued with a mobile phone for emergency use during travel. The driver must advise the Administration Manager or delegate on 3470 4100 of any changes to the booked use of the vehicle including running late, an extra passenger, a missing passenger.
Please ensure that you take your rubbish with you and do not leave any food or drinks in the car. Also please ensure that all the lights are switched off when you park especially at night or on cloudy days.
Accommodation
In exceptional circumstances if staff are required to stay overnight at Springfield the first choice for accommodation should be at Education City - Springfield. The USQ Corporate Travel Office has full details of this accommodation and will book and pay for approved staff travel.