51354 RECORDS ADMINISTRATION

Year	No.	Offer	Mode	Description			Cred. Pts
98	51354 	S1  	X 	RECORDS ADMINISTRATION    	1.00

Contents

• Staffing
• Synopsis
• Objectives
• Topics
• Texts
• Student Workload
• Assessment Details
• Other Requirements

STAFFING:

SYNOPSIS:

As  businesses become more complex and face an ever increasing  number
of  regulatory  requirements  the task  of  efficiently  managing  the
growing volume of paper and electronic records becomes more difficult.
Administrative  managers need a sound knowledge of records  management
methods and technologies. This unit provides an overview of the  scope
and  complexities  of  administrative management  of  records  whether
paper,  microform  or electronic. The unit covers the  management  and
control of documents from time of their creation until their disposal.

OBJECTIVES:

On successful completion of this unit students will be able
to:

1. explain the role of records management in modern
   organisations;
   
2. discuss a number of alternatives for organising and staffing
   records management systems;
   
3. assess records management needs and develop solutions;
   
4. discuss procedures for establishing control over records
   retention and disposal;
   
5. outline and utilise a number of methods of records
   classification and indexing;
   
6. critically assess the suitability of a range of filing systems
   for active records in a given situation;
   
7. provide guidelines for selecting a records management system;
   
8. select suitable records storage media in a range of
   situations;
   
9. critically assess the impact of technology on the records
   management function including electronic records, database
   management systems and digital and microfilm imaging systems;
   
10. discuss the procedures involved in developing a protection
    plan for vital records;
    
11. critically assess a number of alternatives for storing
    inactive records;
    
12. discuss the management of archival records;
    
13. outline procedures involved in developing programmes to manage
    the creation and generation of different types of records;
    
14. discuss procedures for establishing effective forms design,
    control and management;
    
15. discuss procedures for establishing effective reprographics
    management and control;
    
16. critically assess the efficiency of a records management
    program;
    
17. prepare a records management manual.
    

TOPICS:

 Description                                                    Weighting(%)

Records and records management                                        10.00

Records management and the organisation                               15.00

Records storage                                                       10.00

Records retention                                                     10.00

Records disposal                                                      10.00

Records management systems                                            5.00

Inactive and archival records                                         5.00

Protection of vital records                                           5.00

Records management and technology                                     5.00

Forms design, control and management                                  10.00

Reports control and management                                        5.00

Efficiency of records management programs                             5.00

Records management manuals                                            5.00

TEXT and MATERIALS to be PURCHASED:

STUDENT WORKLOAD REQUIREMENTS:

	ACTIVITY				HOURS
Directed Study                                	125
Assessments                                   	40

ASSESSMENT DETAILS:

No  *F/S Marks     Due        Description                              Wtg(%)    LBL WWW
1   S    20.00     09/04/98  ASSIGNMENT 1                              20.00     Y
2   S    30.00     22/05/98  ASSIGNMENT 2                              30.00     Y
3   S    50.00     END S1    3 HOUR END OF SEMESTER EXAMINATION        50.00     Y

OTHER REQUIREMENTS:

1    Students must perform at a commensurate grade level in all pieces
     of assessment to achieve a particular grade.
2    The due date of an assignment is the date by which a student must
     despatch  the assignment to the University, and is normally  that
     defined  in the relevant unit specification. The onus is  on  the
     student to provide, if requested, proof of date of despatch.
3    Students  should organise their affairs to ensure that they  meet
     due  dates  for all assignments. Extensions will be granted  only
     under exceptional extenuating circumstances, normally involving a
     significant medical condition.
4    Students  may  apply  for  an  assignment  extension  either   by
     application  through  DEC before the due  date  or  by  including
     application  with the submitted assignment after  the  due  date.
     Such  applications  should be in writing and  include  supporting
     documentary evidence. The authority for granting extensions rests
     with the relevant Unit Leader.
5    All  assignments  despatched after due dates without  appropriate
     extension  approvals or after approved extension  dates  will  be
     penalised  up to a maximum of 20% of the assigned mark  per  work
     day.
6    Students  must  retain a copy of all assignments  which  must  be
     provided if/when required by the Unit Leader.
7    Unit  weightings of topics should not be interpreted as  applying
     to  the  number  of  marks allocated to questions  testing  those
     topics in an examination paper.