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MGT3201 Organisational Administration

Semester 3, 2011 External Toowoomba
Units : 1
Faculty or Section : Faculty of Business and Law
School or Department : School of Management and Marketing

Contents on this page


Examiner: Ray Hingst
Moderator: Heather Maguire

Other requisites

Students are required to have access to a personal computer, e-mail capabilities and Internet access to UConnect. Current details of computer requirements can be found at <//>. Students are required to monitor course announcements and discussion forums on the Moodle Study Desk on a regular [minimum twice weekly] basis and contribute appropriately.


Effective administration is a key component of successful and sustainable business. All managers, irrespective of their specialist expertise, need a sound understanding of a wide range of administrative functions and an appreciation of the required features of an effective office environment including the virtual workplace. The importance of time management, problem solving ability, efficient workflow and an appreciation of cultural diversity are emphasised throughout the course. Having completed this course, students should be able to plan and organise a range of administrative functions in support of an organisation's operations.


On successful completion of this course, students should be able to:

  1. explain the function of organisational administration and analyse the relationship between organisational administration and business sustainability
  2. outline a number of ways in which the organisational administrative function can be structured including emerging administrative services delivery models
  3. explain a number of key aspects of effective management of the administrative function
  4. evaluate the role of the virtual workplace in organisational administration and its impact on work life balance
  5. analyse the issues involved in planning an effective office environment
  6. discuss a number of health, safety and security issues relating to the office environment
  7. outline a number of legal, ethical and cultural issues of significance to organisational administration
  8. explain how to organise effective business meetings and how to be an effective meeting participant
  9. demonstrate written communication skills appropriate to the discipline by preparing and submitting an essay and a formal report
  10. demonstrate ethical research and enquiry skills (level 3) by finding appropriate sources and synthesising them with their own work, following the norms and conventions of academic integrity.


Description Weighting(%)
1. Organisational administration and its relationship to sustainable business 15.00
2. Structuring the organisational administrative function 10.00
3. Managing the organisational administrative function 10.00
4. The impact of technology on organisational administration: the virtual office and work life balance 15.00
5. Designing an effective office environment 10.00
6. Health, safety and security issues in the office 10.00
7. Legal issues relating to organisational administration 10.00
8. Ethical and cultural issues relating to organisational administration 10.00
9. Effective business meetings 10.00

Text and materials required to be purchased or accessed

ALL textbooks and materials available to be purchased can be sourced from USQ's Online Bookshop (unless otherwise stated). (

Please contact us for alternative purchase options from USQ Bookshop. (

  • Summers, J & Smith, B 2010, Communication skills handbook, 3rd edn, John Wiley & Sons, Milton, Queensland.

Reference materials

Reference materials are materials that, if accessed by students, may improve their knowledge and understanding of the material in the course and enrich their learning experience.
  • Cole, K 2004, Business administration and supervision, Pearson/Prentice Hall, Frenchs Forest, New South Wales.
  • Ferreira, EJ, Erasmus, AW & Groenwald, D 2009, Administrative management, 2nd edn, Juta & Co, Cape Town, South Africa.
  • Fulton-Calkins, P & Stultz, KM 2009, Procedures and theory for administrative professionals, 6th edn, South-Western Cengage Learning, Mason, Ohio.
  • Odgers, P 2005, Administrative office management, 13th edn, Thompson South-Western, Mason, Ohio.
  • Quible, Z 2005, Administrative office management: an introduction, 8th edn, Pearson/Prentice Hall, Upper Saddle River, New Jersey.
  • North Carolina Department of Labour, Occupational Safety and Health Division, Raleigh 2008, A guide to office safety and health - available at <>.

Student workload requirements

Activity Hours
Assessments 40.00
Directed Study 125.00

Assessment details

Description Marks out of Wtg (%) Due Date Objectives assessed Graduate skill Level assessed Notes
ASSIGNMENT 1 - ESSAY 20 20 16 Dec 2011 1,2,3,4,9,10 U1,U3,U4,U7,U8 2,3,3,1,3
ASSIGNMENT 2 - REPORT 40 40 20 Jan 2012 5,6,7,8,9,10 U1,U2,U3,U4,U6,U8,U9,U10 2,3,3,3,1,3,1,1
2-HOUR EXAMINATION 40 40 End S3 1,2,3,4,6,7,8 U4 3 (see note 1)

  1. The examination is scheduled to be held in the end-of-semester examination period. Students will be advised of the official examination date after the timetable has been finalised.

Graduate qualities and skills

Elements of the following USQ Graduate Skills are associated with the sucessful completion of this course.
Ethical research and enquiry (U1)Intermediate (Level 2)
Sustainable practice (U10)Introductory (Level 1)
Problem solving (U2)Advanced (Level 3)
Academic, professional and digital literacy (U3)Advanced (Level 3)
Written and oral communication (U4)Advanced (Level 3)
Teamwork (U6)Introductory (Level 1)
Cultural literacy (U7)Introductory (Level 1)
Management, planning and organisational skills (U8)Advanced (Level 3)
Creativity, initiative and enterprise (U9)Introductory (Level 1)

Important assessment information

  1. Attendance requirements:
    If you are an international student in Australia, you are advised to attend all classes at your campus. For all other students, there are no attendance requirements for this course. However, it is the students' responsibility to study all material provided to them or required to be accessed by them to maximise their chance of meeting the objectives of the course and to be informed of course-related activities and administration.

  2. Requirements for students to complete each assessment item satisfactorily:
    To satisfactorily complete an individual assessment item a student must achieve at least 50% of the marks. (Depending upon the requirements in Statement 4 below, students may not have to satisfactorily complete each assessment item to receive a passing grade in this course.)

  3. Penalties for late submission of required work:
    If students submit assignments after the due date without prior approval of the examiner, then a penalty of 5% of the total marks gained by the student for the assignment may apply for each working day late up to ten working days at which time a mark of zero may be recorded.

  4. Requirements for student to be awarded a passing grade in the course:
    To be assured of receiving a passing grade a student must achieve at least 50% of the total weighted marks available for the course.

  5. Method used to combine assessment results to attain final grade:
    The final grades for students will be assigned on the basis of the aggregate of the weighted marks obtained for each of the summative assessment items in the course.

  6. Examination information:
    This is a restricted examination. Candidates are allowed access to specific materials during the examination. The only materials that candidates may use in the examination for this course are (i) Writing materials: non-electronic and free from material which could give the student an unfair advantage in the examination; (ii) Translation dictionaries: with the examiner's approval, candidates may, take an appropriate non-electronic translation dictionary into the examination. This will be subject to perusal and, if it is found to contain annotations or markings that could give the candidate an unfair advantage, it may be removed from the candidate's possession until the appropriate disciplinary action is completed.

  7. Examination period when Deferred/Supplementary examinations will be held:
    Any Deferred or Supplementary examinations for this course will be held during the next examination period.

  8. University Student Policies:
    Students should read the USQ policies: Definitions, Assessment and Student Academic Misconduct to avoid actions which might contravene University policies and practices. These policies can be found at

Assessment notes

  1. Assignments: (i) The due date for an assignment is the date by which a student must despatch the assignment to the USQ. The onus is on the student to provide proof of the despatch date, if requested by the examiner. (ii) Students must retain a copy of each assignment submitted for assessment. This must be produced within 24 hours if required by the examiner. (iii) In accordance with university policy, the examiner may grant an extension of the due date of an assignment in extenuating circumstances. (iv) Students who do not have regular access to postal services or who are otherwise disadvantaged by these regulations may be given special consideration. They should contact the examiner to negotiate such special arrangements. (v) In the event that a due date for an assignment falls on a local public holiday in their area, such as a show holiday, the due date for the assignment will be the next day. Students are to note on the assignment cover the date of the public holiday for the examiner's convenience.

  2. Course weightings: Course weightings of topics should not be interpreted as applying to the number of marks allocated to questions testing those topics in an examination paper.

  3. Referencing in assignments: Harvard (AGPS) is the referencing system required in this course. Students should use Harvard (AGPS) style in their assignments to format details of the information sources they have cited in their work. The Harvard (AGPS) style to be used is defined by the USQ Library's referencing guide at <//>.

  4. Deferred work: Students who, for medical, family/personal, or employment-related reasons, are unable to complete an assignment or to sit for an examination at the scheduled time may apply to defer an assessment in a course. Such a request must be accompanied by appropriate supporting documentation. One of the following temporary grades may be awarded IDS (Incomplete - Deferred Examination); IDM (Incomplete Deferred Make-up); IDB (Incomplete - Both Deferred Examination and Deferred Make-up).

  5. Make-up work: Students who have undertaken all of the required assessments in a course but who have failed to meet some of the specified objectives of a course within the normally prescribed time may be awarded the temporary grade: IM (Incomplete - Make up). An IM grade will only be awarded when, in the opinion of the examiner, a student will be able to achieve the remaining objectives of the course after a period of non directed personal study.

Other requirements

  1. Computer, e-mail and Internet access: Students are required to have access to a personal computer, e-mail capabilities and Internet access to UConnect. Current details of computer requirements can be found at <//>.

  2. Students are required to monitor course discussion forums on the Moodle Study Desk on a regular [minimum twice weekly] basis and contribute appropriately.