How to access your personal information held in documents by the University
The Privacy Officer is the first point of contact for privacy matters at the University including applications for access to your personal information held by the University. The Privacy Officer may be able to assist you with the drafting of your application and answer queries about the process under the Information Privacy Act 2009.
The Privacy Officer may also suggest that you alternatively access your records through the University’s administrative access scheme and that you contact the Right to Information Coordinator, Corporate Records who will guide you through this process. In addition, the University has in place mechanisms and normal administrative practices to handle routine request for access to information such as academic transcripts, or for alterations to information such as changes of address.
You can find further information on the privacy access application process via Right to Information (RTI). The application form for Information Access covers both Right to Information and Information Privacy.
Fees to access your personal information
Under the Information Privacy Act 2009 there are no charges for applications to access a person’s own personal information.
How to amend your personal information held in documents by the University
The Privacy Officer is the first point of contact for privacy matters at the University including applications to amend a document containing your personal information held by the University. Individuals may apply to amend University documents to the extent they contain that individual’s personal information if they are inaccurate, incomplete, out of date or misleading. The Privacy Officer may be able to assist you with the drafting of your application and answer queries about the process under the Act.
Under the Act an individual has a right to amend his or her own personal information. Parts of the University may have administrative practices that allow you to amend your own personal information without entering into a formal application process. Further information on Right to Information (RTI) access is available.
Formal applications to amend personal information can be made via the Information Privacy Personal Information Amendment Application form.